Privacy Policy

Effective Date: January 1, 2026

Holy Family Stow Athletics ("we," "us," or "our") operates the website holyfamilystowathletics.com (the "Site"). This Privacy Policy serves to inform users, parents, guardians, students, and visitors about our practices regarding the collection, use, protection, and disclosure of personal information when you access and utilize our Site.

We recognize the importance of safeguarding the privacy of our community members, particularly when it involves information pertaining to student-athletes and minors. This comprehensive policy outlines our commitment to maintaining the confidentiality and security of your personal data while providing valuable athletic program information and services to the Holy Family Stow Athletics community.

By accessing or using holyfamilystowathletics.com, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with any aspect of this policy, please discontinue use of our Site immediately.

1. Information We Collect

Holy Family Stow Athletics collects various categories of information to effectively operate our website, communicate with our community, and provide athletic program services. The types of information we collect include:

1.1 Personal Information

Personal information refers to data that can be used to identify an individual. We may collect the following personal information:

Full names of students, parents, and guardians
Email addresses for communication purposes
Telephone numbers for emergency contacts and notifications
Physical addresses when required for program registration or correspondence
Student grade levels and academic year information
Athletic team affiliations and sport preferences
Emergency contact information for student-athletes
Medical information relevant to athletic participation (when voluntarily provided)
Photographs and video recordings from athletic events and team activities

1.2 Automatically Collected Information

When you visit our Site, certain technical information is automatically collected through standard internet protocols and technologies:

Internet Protocol (IP) addresses
Browser type and version
Operating system information
Device identifiers and characteristics
Pages visited on our Site and time spent on each page
Referring website addresses
Date and time stamps of visits
Clickstream data and navigation patterns

1.3 Voluntarily Submitted Information

Users may voluntarily provide additional information through:

Contact forms and inquiry submissions
Registration forms for athletic programs and events
Newsletter subscription requests
Feedback surveys and questionnaires
Comments or messages sent through the Site

2. How We Use Your Information

Holy Family Stow Athletics utilizes collected information for legitimate purposes related to our athletic programs and community engagement. The specific purposes for which we use your information include:

2.1 Program Administration

Managing athletic team rosters and schedules
Coordinating sporting events, practices, and competitions
Facilitating communication between coaches, athletes, and families
Processing registrations and participation forms
Maintaining accurate records of athletic program participation

2.2 Communication Purposes

Sending notifications about schedule changes, cancellations, or weather-related updates
Distributing newsletters and athletic program announcements
Responding to inquiries, questions, and support requests
Providing important safety and emergency information
Sharing achievements, highlights, and community news

2.3 Website Functionality and Improvement

Enhancing user experience and Site navigation
Analyzing usage patterns to improve content and features
Troubleshooting technical issues and maintaining Site security
Developing new services and features for our community
Conducting internal research and statistical analysis

2.4 Legal and Safety Obligations

Complying with applicable laws, regulations, and legal processes
Protecting the safety and well-being of student-athletes
Preventing fraud, unauthorized access, or illegal activities
Enforcing our terms of service and policies
Responding to legal requests from authorities when required

3. Data Security Measures

Holy Family Stow Athletics takes the security of your personal information seriously and implements appropriate technical and organizational measures to protect data from unauthorized access, alteration, disclosure, or destruction.

3.1 Security Protocols

Our security measures include:

Secure Socket Layer (SSL) encryption for data transmission
Regular security assessments and vulnerability testing
Access controls limiting data access to authorized personnel only
Password protection and authentication requirements
Regular software updates and security patches
Secure backup procedures for critical information
Employee training on data protection and privacy practices

3.2 Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When information is no longer needed, we securely delete or anonymize it according to established protocols.

3.3 Limitations

While we implement robust security measures, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security of information transmitted through or stored on our systems. Users acknowledge and accept this inherent risk when providing information through our Site.

4. Cookies and Tracking Technologies

Holy Family Stow Athletics utilizes cookies and similar tracking technologies to enhance user experience and gather information about Site usage patterns.

4.1 What Are Cookies

Cookies are small text files placed on your device by websites you visit. They enable websites to recognize your device and remember certain information about your preferences and activities.

4.2 Types of Cookies We Use

Essential Cookies: Necessary for basic Site functionality and navigation
Performance Cookies: Collect anonymous data about how visitors use our Site
Functionality Cookies: Remember your preferences and personalize your experience
Analytics Cookies: Help us understand visitor behavior and improve our Site

4.3 Managing Cookie Preferences

Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. Please note that disabling cookies may limit your ability to use certain features of our Site. Consult your browser's help documentation for instructions on managing cookie preferences.

5. Third-Party Services and Links

Our Site may utilize third-party services and contain links to external websites not operated by Holy Family Stow Athletics.

5.1 Third-Party Service Providers

We may engage third-party companies and individuals to facilitate Site functionality, provide services on our behalf, or assist in analyzing Site usage. These service providers may include:

Website hosting and maintenance providers
Analytics platforms (such as Google Analytics)
Email communication services
Payment processors for registration fees
Social media platforms

These third parties have access to personal information only as necessary to perform their designated functions and are contractually obligated to maintain confidentiality and security.

5.2 External Links

Our Site may contain links to external websites, including sports organizations, educational resources, and partner institutions. We are not responsible for the privacy practices or content of these third-party sites. We encourage users to review the privacy policies of any external websites they visit.

5.3 Social Media Integration

Our Site may include social media features and widgets. These features may collect information about your visit and may use cookies to function properly. Your interactions with social media features are governed by the privacy policies of the respective social media companies.

6. Children's Privacy Protection

Holy Family Stow Athletics is committed to protecting the privacy of minors. Our Site primarily serves student-athletes, many of whom are under the age of 18. We comply with applicable laws regarding children's online privacy, including the Children's Online Privacy Protection Act (COPPA) where applicable.

We do not knowingly collect personal information directly from children under 13 without verifiable parental consent. Parents and guardians are responsible for monitoring their children's online activities and providing consent for information collection when necessary.

If you believe we have inadvertently collected information from a child under 13 without proper consent, please contact us immediately at [email protected] so we can take appropriate action to remove such information.

7. User Rights and Choices

Holy Family Stow Athletics respects your rights regarding your personal information. Depending on applicable laws, you may have the following rights:

7.1 Access and Correction

You have the right to request access to the personal information we hold about you and to request corrections to inaccurate or incomplete information.

7.2 Data Deletion

You may request deletion of your personal information, subject to certain legal exceptions where we are required to retain information for legitimate purposes or legal compliance.

7.3 Communication Preferences

You can opt out of receiving promotional communications from us by following the unsubscribe instructions included in our emails or by contacting us directly. Please note that even if you opt out of promotional communications, we may still send essential communications regarding your athletic program participation.

7.4 Data Portability

Where technically feasible and legally required, you may request a copy of your personal information in a structured, commonly used format.

7.5 Exercising Your Rights

To exercise any of these rights, please contact us using the information provided in the Contact Us section below. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

8. Changes to This Privacy Policy

Holy Family Stow Athletics reserves the right to modify or update this Privacy Policy at any time to reflect changes in our practices, legal requirements, or operational needs. When we make material changes, we will update the effective date at the top of this policy and may provide additional notice through our Site or via email.

We encourage users to periodically review this Privacy Policy to stay informed about how we protect your information. Your continued use of our Site after any modifications indicates your acceptance of the updated Privacy Policy.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact Holy Family Stow Athletics:

Email: [email protected]
Website: holyfamilystowathletics.com

We are committed to addressing your privacy concerns promptly and transparently. When contacting us, please provide sufficient detail to allow us to understand and respond to your inquiry effectively.

10. Governing Law

This Privacy Policy is governed by and construed in accordance with applicable federal and state laws. Any disputes arising from this policy or our privacy practices will be resolved in accordance with these legal frameworks.

Thank you for trusting Holy Family Stow Athletics with your personal information. We remain dedicated to maintaining the highest standards of privacy protection while serving our athletic community.